29 March 2022

National System of e-Invoices (KSeF) obligatory from 2023

The National System of e-Invoices (KSeF) is a system for issuing, receiving and storing structured invoices. In the initial period, structured invoices will function in business transactions as one of the accepted forms of documenting transactions, next to paper invoices, and now commercially available electronic invoices.

On January 1, 2022, the system was introduced in Poland as a voluntary solution. Ministry of Finance aims to make the KSeF an obligatory solution in 2023, and electronic invoicing has become compulsory for all companies.

A structured invoice is issued and received using the National System of e-Invoices with the use of interface software, in electronic form and in accordance with the model of an electronic document.

The structured invoice is in the xml format according to the logical structure of the e-Invoice (FA_VAT). Therefore, it is the third type / type of invoice next to paper and electronic invoices. It is issued by taxpayers using the National System of e-Invoices and marked with the number identifying this invoice in the system. 

Structured electronic invoices will be issued according to the template, based on the logical structure presented by the Ministry of Finance.

The legislator provides for the possibility of issuing a structured invoice directly in the KSeF (i.e. via the KSeF's web interface) or in the taxpayer's financial and accounting system in accordance with the published structured electronic invoice template.

We are at the stage of preparing an appropriate application for the systems we provide. If you are interested in our new functionality, please do not hesitate to contact us!

National System of e-Invoices (KSeF) obligatory from 2023